This email template is used to notify candidates that their scheduled interview has been canceled. It's important to maintain professionalism and transparency while offering a clear explanation and next steps when possible.
Subject: Interview Cancellation for [Job Title]
Dear [Candidate's Name],
I hope you are doing well. Unfortunately, we need to cancel your interview scheduled for [Date and Time] for the [Job Title] position at [Company Name]. We apologize for any inconvenience this may cause.
The decision to cancel was due to [brief reason, e.g., a change in the recruitment timeline, unforeseen circumstances, etc.]. We understand this is disappointing, and we will be happy to reschedule at your earliest convenience.
Please let us know your availability, and we will arrange a new time for the interview. If you have any questions, feel free to reach out to me directly.
Thank you for your understanding, and we look forward to speaking with you soon.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Interview Cancellation – [Job Title] Position
Dear [Candidate's Name],
I regret to inform you that we need to cancel the interview for the [Job Title] role scheduled on [Date and Time]. Unfortunately, due to some internal changes, we are unable to move forward with the interview at this time.
We apologize for the inconvenience this causes and sincerely appreciate your interest in the position. If there are any changes in the hiring process in the future, we would be happy to reconnect.
Please don’t hesitate to reach out with any questions. Thank you for your understanding.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Interview Rescheduling Request – [Job Title]
Dear [Candidate's Name],
I hope you are well. I regret to inform you that we need to cancel your interview for the [Job Title] position at [Company Name] scheduled for [Date and Time]. Due to [brief reason, e.g., an unexpected scheduling conflict], we are unable to proceed as planned.
We truly value your interest in the position, and we would like to reschedule the interview at a time that works better for both of us. Please provide your availability over the next few days, and we’ll make every effort to accommodate.
Thank you for your flexibility, and we apologize again for any inconvenience caused. Looking forward to connecting soon!
Best regards,
[Your Name]
[Your Position]
[Company Name]
✅ Apologize for the inconvenience and explain the reason
✅ Provide an option for rescheduling or follow-up, if applicable
✅ Keep the tone respectful and empathetic
✅ Allow the candidate to reach out with questions or concerns
✅ Keep the message clear and concise
This email helps maintain a professional relationship with the candidate while handling a potentially frustrating situation with transparency and care.
